We have seen that in today’s globalized economy, outsourcing professional talent has become a widespread practice for many companies looking to benefit from on demand staff and additional knowledge. There are of course inherent risks that arise, particularly concerning data security. Outsourcing may highlight some of these data security risks, but its just that, the highlighting of an already present risk to every business. These risks demand a comprehensive, multi-layered approach, like your approach to security at home where one doesn’t just rely on a locked door and a beware of the dog sign.
Layer 1: Secure Servers
The backbone of any data security strategy lies in securing the organisations servers. This is regardless of whether the data resides on local hard drives or in the cloud, robust security measures must be in place to protect sensitive information from unauthorized access. A strong protocol around user access, secure passwords and encryption of information will keep sensitive company information secure for both in-house and outsourced professionals.
Layer 2: Utilizing a VPN
Virtual Private Networks (VPNs) serve as a critical tool in safeguarding data transmitted throughout a business network. By encrypting communication channels, VPNs prevent interception of data which would compromise the business.
Layer 3: Secure File Sharing
Effective collaboration is essential in outsourcing arrangements, this creates the need for secure file-sharing. Establishing a centralized and private file-sharing network allows seamless collaboration between all employees, regardless of where they are located. Again, encryption and access controls play a pivotal role in this layer of security.
Layer 4: Employing Virtual Machines
In order to implement the aforementioned layers, firms have found that a solution is to install a virtual machine on the outsourced talent’s laptop. By running virtual machines on the outsourced laptop, companies can tailor the security levels to align to their company policies. An added benefit of virtual machines is the creation of a standardised, secure and easily scalable solution for the computing requirements of the company.
Layer 5: Dedicated Hardware for Outsourced Work
To further mitigate risk, companies can deploy dedicated hardware solely for outsourced talent. By providing dedicated hardware, the company can have complete control of the security measures in place on the device. Additionally, the company can determine its desired level of access controls and perform its own monitoring of controls.
Data security is still and will continue to be a priority going forward for outsourcing talent. However, addressing these concerns requires a holistic and multi-layered approach. At ResourcePlus we have found that standardising security protocols throughout an organisation’s workforce, companies can mitigate risks and foster a culture of data security.
